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Senior Executive/Finance Assistant

Job Highlights
Direct Hire

About The Opportunity 

  • Provide proactive administrative support including liaising with internal and external contacts, to ensure all needs of the President are met 
  • Maintain and monitor the President’s calendar by coordinating appointments, conferences and meetings and facilitate prioritized response to matters requiring immediate attention 
  • Receive, screen, and direct all inbound telephone calls, e-mails and visitors as required and respond to and resolve moderately complex inquiries as applicable 
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary 
  • Create and maintain executive filing system, including process improvements and digitization 
  • Prepare and review excel spreadsheets to ensure accuracies of financial figures for real estate and mortgage closings, along with regular project updates, profitability projections, expenses, etc. 
  • Communicate regularly with key stakeholders in the industry such as accountants, lawyers, appraisers, lenders, borrowers, etc., with sensitivity to deadlines and unique requirements of the business unit 
  • Create, edit and review high-level spreadsheets, contracts, communications and e-mail correspondences with professionalism and detail 
  • Coordinate and obtain approval on invoices for payment from the accounting department in adherence with organizational policies and procedures 
  • Act as a backup to reception, should there be a need for additional coverage 
  • Identify and respond to requests confidently and be a professional representative of the team 

About You 

  • Minimum five years of relevant experience in similar role 
  • Experience in real estate and investment sectors is preferred 
  • Finance experience 
  • Working knowledge of cash flows, accounting 
  • College diploma or University degree in relevant discipline 
  • High degree of proficiency with Microsoft Office Suite (Excel, Word, Outlook etc.) 
  • Excellent written and verbal communication skills 
  • Demonstrates in-depth analytical and problem-solving skills 
  • Exceptional accuracy and attention to detail 
  • Ability to take initiative, prioritize tasks, function independently and work part of a team 

Pay Rate 

$80,000 - $90,000/year 

How to Apply    

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #329449.   

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. 

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Senior Executive/Finance Assistant

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