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Executive Assistant - 12 Month Contract

About the Opportunity       

• Plan, coordinate and ensure schedules are respected by acting as a ‘gatekeeper’ while maintaining access to the team  

• Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for attendees  

• Manage travel, and where applicable, in coordination the travel team and office coordinator and team assistants for the company   

• This includes extensive global travel, accommodation reservations, ground transport, travel visas and immunizations  

• Prepare and submit expense reports accurately and efficiently in line with organizational policies  

• Support maintenance and organization of documents vis-à-vis digital filing and intranet site (Sharepoint) storage      

• Work with stakeholders in the company and MFAM to provide office support to MFAM – onboarding of new staff (passes, desk assignment, technology coordination), office supplies, etc.     

• Build, liaise and sustain relationships with employees, leadership, and other key stakeholders       

• Other tasks     

About You  

• Minimum 5 years + of experience in an Administrative Assistant and/or Executive Assistant role in a fast-paced, complex environment  

• Local experience preferred  

• Excellent prioritization and time management skills  

• Well organized   

• Excellent interpersonal skills, exhibiting grace under pressure, able to build strong relationships across the org  

• Strong communication skills in English and/or prevalent local language; written and spoken, and ability to communicate effectively across cultures  

• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint)  

• College diploma or University degree is required  

Salary  

$60 000 - $75 000/year  

How to Apply  

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #406563.  

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.