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Administrative Team Lead - 6 Month Contract

About The Opportunity 

• Oversees the scheduling of all resources and performs regular quality assurance checks  
• Provides direction and support to scheduling coordinators   
• Receives and enters bookings into the scheduling database   
• Prepares and updates booking schedule for leader review and action  
• Maintains and updates contractor availability and preferences  
• Makes travel arrangements for contractors  
• Coordinates with Sales team on large and complex bookings  
• Arranges and coordinates services such as boardroom bookings, interpretation, video conferencing and rentals  
• Assists with various projects associated with the department  
• Identifies opportunities for process improvement and implements solutions that ensure greater client/contractor satisfaction  
• Oversees new contractor on-boarding (recruitment & talent management) 
• Leading in the development of a performance plan and objectives and reviewing on an ongoing basis; providing coaching and feedback as per the performance management process for employees and vendors  
• As required, recruiting skilled talent in support of current and future company needs 
• Familiarizing and complying with all AP policies while ensuring accurate administration of employee related information: absence records, vacation, title, etc. 

About You 

• Certificate/Degree in Administration or related field, or equivalent work experience 
• 5+ years’ experience in an administrative role. 
• Prior scheduling experience would be an asset 
• Ability to manage high volumes of email 
• Above-average knowledge of word processing software is required, specifically Word, Outlook, and 
• Previous experience managing team members  
• Fluency in French or Spanish would be an asset 
• Requires flexibility in hours of work 

Pay Rate 

$25 - $27/hour 

How to Apply   

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #326687.   

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.