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Project Administrator (Closed)

About the Opportunity

• Provide administrative support through the contract review stage of the project
• Develop and sustain productive relationships with customers and dealer network

• Collaborate with internal staff including Sales, Engineering, Sales Operations
• Responsible for maintaining project platform throughout execution stages of project
• Understand and maintain schedule of values against customer orders and change orders throughout the project
• Issue approval drawings to installing dealer and ensuring signed copy are on file prior to equipment orders being released to production
• Report and manage deviations, change orders, adjust schedule of values and communicate changes to necessary parties throughout the progress of the project
• Manage administrative correspondence with key suppliers and installers
• Create and issue purchase orders to suppliers
• Create and issue purchase orders and documentation to installing dealers include scope of work, installation manuals, approval drawings and completion notice
• Work with Health and Safety to manage and maintain standard forms, Subcontractor Agreements, COI documents and workers compensation safety documents, lien waivers etc. Ensure any special Covid-19 related measures are met and communicated to trades
• Receive PO’s for payment to be issued for product, installation and relationship credits
• Track and manage open PO’s using the Open Purchase order report
• Liaise with Production and Logistics to ensure completeness of order and ships as scheduled
• Create and track progress-billing invoices, (both manual and system generated) reconcile to PO and project progression.  Participate in weekly team meetings to keep team up to date
• Track and manage customer orders Close out project based on approvals for installation
• Communicate with customer to ensure satisfaction, provide manuals invoices
• Assist AP with reconciliation
• Abide by all relevant procedures and daily activities, viewing all to identify continuous improvement opportunities
• Work with the team on new business development strategies and marketing efforts for continued growth opportunities

About You

• Excellent problem solving skills
• High degree of resourcefulness, flexibility and adaptability
• Excellent verbal, written and interpersonal communication skills
• Attention to detail, organization, knowledge of computers, and able to multitask
• Knowledge of customer service principles and practices
• Experience in Construction industry would be an asset
• Work effectively with a diverse team to solve customer issues quickly
• Ability to learn quickly in a fast paced environment

Pay Rate

$55,000 - $65,000/salary

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #27435.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.