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Executive Assistant (Closed)

About the Opportunity

• Working hand-in-hand with the CFO to facilitate the day to day functions of the role and provide administrative support
• Calendar Management: Maintain calendar by arranging meetings and appointments between external or internal contacts
• Receive, screen, refer and redirect all inbound telephone calls, e-mails, and visitors as required
• Receive incoming mail taking notice of required actions and due dates to ensure timeliness of response and required actions
• Maintain files and information databases
• Coordinate logistics and following up of meetings, seminars, workshops, special projects, and events
• Participating directly in meetings and following up with the relevant parties when needed
• Ensure agendas are well prepared and that action points are well prepared, as well as prepare supporting documents and draft meeting minutes
• Arrange travel, hotel, and car reservations and prepare itinerary, both international and domestic
• Quick responsiveness to make travel adjustments regarding last minute changes needed
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
• Provide personal assistance as well
• Other duties as assigned

About You

• Post-Secondary Diploma in Business Administration, or relevant discipline is an asset
• 5-7 years' experience in a Senior EA role supporting C suite

Salary

$90,000 - $110,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #26906.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.