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Payroll Administrator

Job Highlights
North York
Direct Hire

About the Company

We are a privately held owner operated professional services company in the North York area. Currently we are seeking an outgoing Payroll Administrator with dynamic communication and problem-solving skills who can grow with our fast-paced organization. The Payroll Administrator will be responsible for processing full cycle payroll accurately and efficiently for 800-900 hourly and salaried staff on a bi-weekly basis. The successful candidate will play a key role in administering field staff and in building on a great employment culture

  • Customer Focus
  • Quality Orientation
  • Communication
  • Problem Solving
  • Energy & Stress
  • Accountability and Dependability
  • Team Work
  • Self-confidence and flexibility
  • Ethics and Integrity

About the Opportunity

  • Payroll information management by reconciling staff payroll to scheduling system reports; checking calculations noting errors and the causes of any miscalculations
  • Prepare, process and reconcile full cycle payroll for about 800-900 Ontario hourly and salaried staff using ADP Workforce Now payroll system, ensuring compliance with company and federal and provincial regulations and guidelines
  • Provide good customer service, answer questions and requests from staff and management and solve problems relating to payroll information via phone and email
  • Prepare reports by compiling summaries of earnings and deductions
  • Prepare and submit journal entries and complete government forms
  • Reconcile payments made to employees, i.e. vacation pay, expense reimbursement etc.
  • Process periodic commissions, vacation pay and bonus payments
  • Calculate and reconcile employee deductions and payments to taxation authorities
  • Balance bi-weekly payroll and assist in preparation of monthly financials / dashboards
  • Update payroll information status on employee files on a timely basis
  • Protect confidential payroll information and maintain employee confidence
  • Track payroll record changes by entering updates in employee information
  • Year-end payroll processing & T4 generation and process periodic ROE’s as required
  • Provide assistance with payroll information for year-end audit and government reconciliations
  • Publish annual payroll calendar and assist with testing payroll platform upgrades
  • Stay current with all regulations, practices, tax laws, reporting requirements
  • Perform other duties as required in the course of normal business operations.

About You

  • Designation as a Payroll Compliance Practitioner or Certified Payroll Manager required
  • Minimum 2 years hands on payroll experience in a fast-paced environment
  • Wide ranging experience with payroll systems for high volume of employees
  • Knowledge of WorkforceNow (ADP) – an asset
  • Proficiency in reporting and reconciling full cycle payroll
  • Strong knowledge of federal and provincial payroll regulations and requirements
  • Knowledge of accepted accounting rules, practices, tax laws, and reporting requirements
  • Excellent analytical, quantitative and social skills
  • Effective written and verbal communication skills with individuals at all levels of the organization
  • Dependability in Microsoft Office with strong Excel skills such as pivot tables and VLOOKUPs in particular
  • Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data
  • Ability to adapt to and learn new software
  • Able to work efficiently as a part of a team as well as independently
  • High level of critical and logical reasoning to identify underlying reasons or facts to solve payroll issues
  • Able to work well under pressure and meet set deadlines
  • Good organizational, time management and task prioritizing skills
  • Ability to interpret and implement company policies and procedures
  • Attention to detail in all areas of work
  • Proven track record of managing confidentiality with a high level of personal integrity
  •  Self starter and a strong work ethic
  • Confident, consistent, decisive personality


$70,000 - $75,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #324866

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.


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Payroll Administrator

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