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Billing Analyst

Job Highlights

ARE YOU A SEASONED BILLING ANALYST LOOKING TO UTILIZE YOUR EXPERIENCE? Our client is seeking a polished professional on a full-time basis.

Billing Analyst

About the Opportunity

  • Building and maintaining effective working relationships with billing lawyers, paralegals, legal assistants and external clients, and responding to any queries regarding the billing process
  • Ensuring time is entered by set deadlines and following up with lawyers and paralegals where necessary
  • Preparing, printing and reviewing of prebills in a timely manner, monthly, quarterly or on request, including any necessary follow up with others in the organization and revising according to client billing guidelines and company standards and policies
  • Preparing invoices and forwarding to lawyers, as required
  • Monitoring and reviewing of outstanding WIP (Work In Progress) and following up with lawyers and paralegals to ensure timely billing
  • Tracking contingency files, closings and other milestone billing arrangements and reporting on the status of such files to Manager, Finance Operations, including requirements for WIP provisions
  • Preparing various reports and spreadsheets related to time, billing, receivables, etc. for lawyers/paralegals and/or external clients where applicable
  • Creating PDF, delimited or XML file invoices for e-billing clients, based on client’s requirements
  • Ensuring invoices and supporting documents are forwarded to the client in a timely manner, by mail, email or uploading into various e-billing sites
  • Liaising with Finance Department to ensure client codes and contract specifications are up-to-date and procedures are followed
  • Liaising with E-billing Team with respect to any rejected invoices during e-billing submissions
  • Completing online status reports and budgets in e-billing systems for various clients in coordination with lawyers and legal assistants
  • Acting as a monitor for specific clients and/or matters when Alternate Fee Arrangements are in place. Ensuring that special rates and discounts are applied to each invoice
  • Monitoring thresholds and other milestones and updating billing lawyer on status. Providing reports and ensuring compliance with all special arrangements
  • Acting as a liaison between lawyers/LA’s and Finance, providing assistance regarding accounting or financial queries to ensure client needs are met
  • Responsible for initial collection inquiry with external clients
  • Escalating billing concerns/issues to billing lawyer for direction on next steps
  • When necessary, cancelling and reissuing invoices or creating credit notes in accordance with Firm policies
  • If applicable, forwarding problematic client collections to Collection Department for follow-up
  • Obtaining additional information relating to special arrangements and/or information required for setup for e-billing matters, and assisting E-billing team to ensure matters are set up promptly

About You

  • Post-Secondary education in a Finance or Accounting field
  • Minimum of 3 years of related experience, including client service, billing and/or collections, preferably in a professional services firm
  • Familiarity\Experience with Aderant Expert or a similar accounting system would be an asset
  • Strong time management skills, ability to handle multiple tasks, set schedules and work under pressure to meet deadlines
  • Analytical and problem-solving skills
  • Strong attention to detail and organizational skills
  • Knowledge of business and legal terminology
  • Capacity to demonstrate tact and diplomacy when dealing with internal and external clients
  • Flexibility to work overtime during peak billing periods
  • Strong written and oral communication skills
  • High level of discretion and confidentiality


$55,000 - $60,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #24148.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

About Lannick

Lannick is the premier professional recruitment and staffing firm in the Greater Toronto Area. Founded in 1985, Lannick provides best-in-class finance, accounting and technology professionals at all roles and levels through its four divisions: Lannick Finance & Accounting, Pro Count Staffing, Lannick Technology, and Lannick Project Recruitment. Lannick places more than 1,300 candidates annually and is a preferred vendor for Canada’s most successful organizations. Learn more about Lannick, a Vaco company, at www.lannick.com.

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Billing Analyst

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