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Administrative Assistant, Population Health Team (Closed)

About the Opportunity 

• Providing administrative support to the Manager which includes but is not limited to photocopying, minute taking, memo/documentation creation, committee support and maintaining an effective filing system 
• Provides administrative and communications support to the Board of Directors and Board committees. Organizes pre-meeting arrangements (including room bookings, equipment and refreshments) for Board meetings, AGM and committee meetings as needed. Attend Board meetings, take minutes and prepare agendas and meeting minutes. Maintains Board membership list and Board-related segments of the website/portal 
• Ensure the timely processing of invoices, cheque requisitions, distribution of payments and the maintenance of program budgets and financial records 
• Reconcile vendor invoices and monitor accounts to ensure payments are up to date  
• Provide support in preparing funder reports and grant applications 
• Assisting with all aspects of the reception desk including assisting clients, mail processing and distribution, courier processing, scheduling boardroom bookings, ensure rooms and AV equipment is set up accordingly 
• Manage and maintain effective partner databases and project inventory systems 
• Manage the research website and social media ensuring that data is updated as directed 
• Liaise with the appropriate parties on office general maintenance, order program supplies, stationery and office equipment as directed 
• Assist in coordinating arrangements for events, travel, meetings and training sessions, distributing supporting documents when necessary and as directed 
• Collaborate with the Administrative team and Medical Secretaries to ensure smooth operations of the health center, especially during peak period 
• Other duties as assigned 

About You 

• You bring to this role a University degree or college diploma in Business Administration or applied sciences with two to five years of office experience, preferably in a healthcare and or research environment 
• You must be proficient in MS Office applications i.e. Word, Excel, PowerPoint and Outlook 
• You are able to plan, organize and prioritize workload and able to work in a fast-paced environment with minimal supervision and take initiative 
• Knowledge of desktop publishing and/or creative aptitude is an asset 
• Experience in computerized accounting software is an asset 
• Knowledge of racialized women’s health and issues is an asset 
• Knowledge of languages other than English is an asset 

Salary 
$440,732 - $49,075/year 

How to Apply 
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #373249.  

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.