Search Jobs

Accounts Payable Specialist (Closed)

The Accounts Payable Specialist position (AP) is responsible for completing payments on time to take advantage of any vendor discounts, and controls expenses by receiving, processing, verifying, and reconciling invoices in a time sensitive manner. 
 
About the Opportunity 

Customer / Vendor Relationships: 

• Respond appropriately to internal and external customer inquiries via phone & email, while maintaining a prompt and professional manner with respect to the customer/vendor 

• Finds and recommends positive resolutions or alternative options to vendor requests or challenges 

• Pays vendors by monitoring discount opportunities; processing checks, wires and other electronic payment methods; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; and issuing stop-payments or purchase order amendments 

Accounting / Internal Customers: 

• Charges expenses and inventory purchases to accounts and cost centers by analyzing expense reports, purchase orders, receipts, invoices, and recording entries in accordance with the company's month end process 

• Reconciles processed work by verifying entries and comparing system reports to balances 

• Pays employees expenses by receiving, completing and verifying expense reports taking into consideration provincial and federal tax rules; and preparing file for ADP on the last payroll of the month 

• Maintains accounting ledgers by verifying and posting account transactions 

• Prepares monthly journal entry to accrue for known expenses such as utilities, etc. 

• Prepares monthly HST/GST Revenue Canada return and any provincial tax filings required 

• Provides auditor, and bank field exam documentation, and testing as requested 

• Verifies vendor accounts by reconciling monthly statements and related transactions 

• Maintains historical records by filing documents 

• Disburses petty cash by recording entry; verifying documentation 

General: 

• Adhere to department standards  

• Demonstrate proficiency with troubleshooting and independent thinking 

• Follow internal controls and company policies 

• Contribute to the success of the company by leading or assisting with other projects and tasks as assigned 

• Protects organization's values by keeping information confidential 

• Updates job knowledge by participating in educational opportunities 

About You 

• College Diploma in either business finance, or accounting 

• NetSuite or similar ERP experience a plus 

• MS Office experience and skills required (in particular Outlook, Excel) 

• Good interpersonal skills, exceptional communication skills in verbal and written forms (bilingual is an asset) 

• Must be detail oriented and able to prioritize tasks from team members 

• Excellent time management skills, and able to work effectively with minimal supervision 

• Ability to learn new skills and train others 

• Strong problem solving skills 

• Previous experience working with technology products a plus 

Salary 

$50,000 - $55,000/year

How to Apply 

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #282653. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.