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Payroll & Benefits Specialist (Closed)

About the Opportunity

• Process bi-weekly payroll, complete monthly process

• Process all payroll related paperwork: new hire set up, transfer, payroll status, personal information changes (rate, address, bank information)

• Review hourly employees time reports for weekly and bi-weekly

• Check and verify working hours and pay for hourly employees

• Make payroll adjustment for vacation, salary, Holiday pay and approved absence time off as per manager's email

• Manage Garnishment remittances for each pay period

• Answer employee payroll enquiries ( pay, deductions , RRSP contributions, and vacation balance)

• Complete WSIB monthly reconciliation; Check EHT and all statutory remittance each pay period

• Manage ROE submission and questions

• Ensure deductions are made for advances, Safety boot and Garnishment

• Process all company leaves of absences ensuring compliance, accuracy and timeliness (update vacation and sick records)

• Contact Ceridian about any payroll, remittance and year-end issues

• Update and manage RRSP contribution amount for employee and employer base on company policy

• Update salary increase every year for all hourly and salaried employees. Calculate Retro payment as approved employee change form

• Review and prepare year end reports for T4, EHT and WSIB annual filing

• Test and implement a new payroll program on Ceridian as company policy needs.

• Enroll new hires in Group Benefits and terminate employee benefits when they are no longer with the company

• Prepare benefit forms for employee to claim benefits expense

• Update Employee information on Group Benefit website (address changes, add new dependes, and any personal information changes)

• Update employee pay rate for annually increase and any changes for taxable benefits & LTD deductions

• Produce monthly benefits summary reports and and benefits GL posting to ensure all are accurate for accounting system

• Collect, check and submit weekly temp hours to Staff Management

• Validate time spreadsheets and /or invoices from Temp labour agencies to confirm accuracy and according to hourly rates approved by supervisors

• Reconcile payroll accounts - Vacation balance, Taxable benefits, LTD & RRSP deductions, WSIB payable, payroll clearing , advances accounts and garnishment payment

• Provide payroll fiscal year information for all inside and outside auditors

• Prepare Bi-Weekly payroll and monthly accruals GL reports. Prepare weekly hourly employer regular and OT reports for Andrew Medeiros and plan managers

• Provide employees annual pay rate, vacation accruals and employer payroll tax to finance for budget

• Check and verify monthly invoices from Ceridian and benefits Provide monthly benefits GL entries for AP.

• Provide employee attendance reports as needed

• Prepare employee's job letter as required

About You

• College or University education in accounting 

• Minimum of 3-5 years payroll experience for salaried and hourly employees.

• Strong problem identification and problem resolution

• Strong knowledge of best payroll practices, meticulous attention to detail and self-motivation

• Advanced proficiency with MS Office software, particularly Excel, Word and comfortable working with Access

• Able to anticipate during important timing needs, understand the urgency of requests and manage expectations

• Strong payroll accounting skills and G/L reconciliation processes

• Able to handle confidential information in an ethical and professional manner

• Excellent interpersonal skills, strong work ethic with high level of accountability/responsibility and a proactive approach

• Excellent customer service skills with superior organizational skills

Salary

$70,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #30352

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.