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Administrative Coordinator - 6 Month Contract (Closed)

About the Opportunity

• Responsible for managing the reception area which entails welcoming and greeting visitors and/or clients either by telephone or in-person, maintaining the visitor logbook,  issuing and maintaining inventory of visitor badges, and directing inquiries to the appropriate department or individual
• Generate (and/or create) reports and provides analytical support requested by leaders
• Ensure reports are presented in a professional business manner
• Coordinates employee parking pass and security access cards for new and terminated associates with Facilities and/or property management, this includes scheduling photo identification for security access cards and distributing security access cards and parking pass to associates
• Liaise with Facilities to coordinate office equipment repairs and services and building maintenance requests or issues
• Supports the Vice-President and Managers with general administration functions including booking meeting rooms, venues and catering as requested
• Performs administrative and clerical duties such as filing, photocopying, faxing, mailing, ordering office supplies, document storage, etc.
• Perform other related duties as assigned by management
• Adhere to established policies and procedures

About You

• Advanced knowledge of Microsoft Office Suites (Word, Excel and PowerPoint)
• Technology savvy and able to learn the various operational systems within the department
• Excellent communication (oral and written) and interpersonal skills
• Strong organizational and time-management skills
• Advanced clerical skills such as filing, faxing, scanning etc.
• Ability to work as part of a team and independently as well

Pay Rate

$16 - $17/hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #26077.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.