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Receptionist - 12 Month Contract

Job Highlights

About The Opportunity  

  • Greets and registers all visitors, vendors, and new hires 
  • Answers all incoming phone calls and redirects as necessary. Ensures that all phone inquiries are handled efficiently, politely, and with confidentiality. 
  • Provides all new employees with first day information, coordinates with Facilities & Office Services team for access card photo taking and arranges for Managers to greet them at Reception. 
  • Manages and maintains an up-to-date list of departmental representatives for quick call transferring. 
  • Creates and reviews documents for Facilities & Office Services as requested. 
  • Provides back up support to administrators where necessary 
  • Assists with miscellaneous administrative tasks for Facilities and Office Services departments. 
  • Runs small projects or initiatives end to end, identifying and escalating issues, and meeting stakeholder requirements 
  • Completes nightly metrics to capture data on meeting room utilization and visitor volume. Notes important or significant meetings for monthly reporting. 
  • Manages and maintains all documents related to reception operation. 
  • Assists with front of desk requests from guests and or employees. 
  • Ensures that Reception area is continuously stocked with company’s related materials including Annual Reports, Information Booklets.  
  • Engages in a variety of support requests including facilities and building requests, transportation requests, courier/mail requests coordinating last minute room bookings, coordinating tech support requests, coordinating meeting room service requests.  

About You 

  • Minimum high school diploma, (College Diploma or Bachelor’s degree preferred) with 2 years’ experience as a receptionist working in a corporate work environment.  
  • Prior experience in investment firms, banks, law firms or other financial services related industry also an asset. 
  • Hospitality and client services background an asset 
  • Maintains a highly professional demeanor in all interactions with company’s employees and visitors. Must be able to maintain high level of confidentiality with respect to business matters. 
  • Must be customer focused with a desire to exceed customer expectations and utilize strong interpersonal skills when interacting with all levels of staff and external visitors. 
  • Requires excellent communication skills, both written and verbal in English (French and additional languages an asset). 
  • Proficiency using Microsoft Office Suite 

Pay Rate 


How to Apply  

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #322164. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. 

Job Application for
Receptionist - 12 Month Contract

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