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Payroll Specialist - 6-12 Month Contract

About the Opportunity  

Reporting directly to the Corporate Controller, the incumbent is customer services focused and responsible for administering semi-monthly payroll for all The client's employees. As a Payroll Specialist, you are responsible for full cycle payroll.  

Key metrics for this role include:  

• Timely and accurate processing of semi-monthly payroll 
• Consistent data/data integrity of information in ADP 
• Accurate monthly reporting and completeness of payroll entries in the GL 
• Input employee’s payroll data, via the payroll software system ensuring data integrity in processing of payroll for all the client's employees in all provinces (incl. Quebec) 
• Prepare payroll information in a timely and accurate manner for processing, ensuring all appropriate calculations are entered into the payroll system (permanent, contract and flexible staff, overtime, etc) 
• Enter all semi-monthly payroll adjustments as required and ensuring that they are allocated to the correct time period for employment insurance purposes 
• Process and manage all employee garnishments and ensure that the accurate amounts are remitted to the correct government body in a timely manner 
•  Ensure ROE and termination information is processed accurately and within specified legislated timeframes 
•  Prepare year end tax forms for employees as required and requested 
• Reconcile pension payments and contributions, provide information required to 3rd party consultants for T737 forms, and prepare letters to Receiver General and third party vendors 
•  Respond to emails and payroll related inquiries from employees, management and external contacts; Advise on legislated issues, calculations of benefits and payroll related issues 
• Draft key messages for internal pay communications
• Maintains filing and other administrative duties for finance and payroll related activities

• Prepare and post semi-monthly payroll journal entries into Great Plains and ensure that all payroll general ledger accounts are reconciled on a monthly basis  
• Review payroll year-end reports and reconcile to the payroll register and Revenue Canada assessments 
•  Filing and balancing payroll earnings reports with appropriate back-up for reconciliation on a monthly basis 
• Generate monthly time tracking report for vacation accrual and reconciliations 
• Ensure adherence to and initiate and implement ongoing improvements to the payroll system and the internal controls established to provide accurate financial reporting 
•  Undertake quality control checks on payroll system data to ensure the integrity of the payroll information exported to financial systems by performing data analysis and reconciliation to identify discrepancies 
•  Follows-up on and/or corrects any errors identified 

• Enroll and update all employee’s information on group benefits provider system, including terminations, new hires, promotions and salary increases 
• Prepare and validate monthly group benefits invoice for payment 
• Liaison between ADP and Sun Life for monthly RRSP payments, processing, employee issues and inquiries 
•  Liaise with Human Resources team and Payroll Services provider to ensure compliance with legislative requirements in order to manage cycle cut offs and pay processing requirements 
• Remittance of RCA pension payments 
•  Reconciliation of pension payments for T737 and preparation of letter to Receiver General  
• AD&D benefits payments 
• Assist in on boarding, orientation, and termination 
• Draft key messages for internal payroll communications

About You   

• Post secondary education in business (i.e. college diploma and/or university degree) 
• Minimum of 2–3 year’s experience working in a payroll role that uses payroll and finance software products within a customer focused environment 
• High level of proficiency in MS Office Suite is required (Word, Excel, Outlook, PowerPoint, etc) and familiarity of computerized financial systems, with preference given to working knowledge of Great Plains and ADP Workforce Now 
• Ability to meet tight deadlines and take responsibility for timely and accurate completion of tasks assigned 
•  Strong organizational skills, attention to detail, ability to set priorities and manage many projects simultaneously Knowledge of payroll concepts and calculations, legislation, regulations, and general accounting 
• Self starter, team player with who enjoys a fast-paced environment 
• Strong communication and presentation skills, both written and verbal 
• Knowledge of and/or experience with Accounts Payable Processing is an asset 

Pay Rate 
$30 - $38/hour 

How to Apply 
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #347751. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.