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Payroll Specialist (Closed)

About the Opportunity

To ensure timely and accurate administration of Payroll and assist with general accounting functions for Ontario, Quebec and the US (Illinois, Indiana, North Carolina, Texas, Florida, Michigan and Kentucky). To support the management team with administrative tasks

• Preparing and processing bi-weekly payroll transactions for both hourly and salaried employees, non-unionized, Quebec, Ontario and US Illinois, Indiana, North Carolina, Texas, Florida, Michigan and Kentucky
• Performing payroll, payroll tax and bank account analysis and reconciliations, investigating and resolving discrepancies
• Knowledge and understanding of general ledgers
• Maintain accurate on-going reports for distribution with regards to headcount and other financial reporting as requested
• Acting as the main liaison for transmission of information with the company's payroll provider – ADP Services
• Entering payroll data and assisting in compilation of month-end reports
• Building and maintaining positive employee relations and acting as the main point of contact for employee related payroll issues and concerns
• Maintain the confidentiality of all information and records associated with payroll
• Maintain employee files that are current and accurate
• Process all documentation and final pay for terminated employees
• Monitor changes in payroll legislation and recommend appropriate procedural changes for the payroll system
• Verifies information submitted on timesheets for accuracy and completeness following the guidelines for each employee group
• Performs other payroll duties including the administration of Canada Savings Bonds, WSIB, the maintenance of deferred salary arrangements, the processing of Orders to Garnishee Wages, ECLIPS, and similar payroll deduction items
• Verifies accuracy of payroll output and forwards payroll cheques and pay statements for distribution
• Reconciles all quarterly and year end payroll registers against year-to-date and accounting records and produces all year end documentation including T4, T4A’s, T4 and T4A Summaries, W2 and WSIB statements
• Acting as a team player throughout the organization
• Support the Finance team during year-end audit and be the main liaison for 401k and payroll specific audits
• All other duties as required

About You

• Minimum of 4 years’ experience directly related to payroll systems in multiple international locations
• Good working knowledge of basic accounting principles, procedures and strong knowledge of current Canadian and United States Payroll legislation
• Very accurate with figures, calculations, and numeric data entry. Attention to detail is an essential
• Excellent skills providing administrative duties with above intermediate skill set for Microsoft Office Suite – especially Excel. Basic Navision and Jet Report skills an asset
• Strong organization and time management skills
• Able to prioritize tasks and meet strict deadlines
• Ability to use judgment and discretion in handling confidential information

Salary

$60,000 - $67,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #30585

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.