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Payroll Specialist

Job Highlights
Direct Hire

The Reporting and Control Processing team is responsible for overseeing the various day-to-day transactional and technical payroll activities. Responsible for the accurate and timely processing of bi-weekly pay for over 6000+ staff in a multi-union environment. Under the direct supervision of the Director of Total Rewards and HR Analytics, this department assists and supports Human Resources, Legal and Finance departments

About the Opportunity

  • Accountable for master payroll system set up to ensure the system is in adherence to ESA/CRA legislative, collective agreement requirements and policy of the hospital
  • Leading payroll processing of end-to-end for 6000+ employees bi-weekly with payroll grossing approximately $338 million annually
  • Lead, implement and validate all policy and regulatory changes with respect to rate changes, tax updates, premiums, and pay and deduction codes and groupings in the payroll system
  • Validating and processing entries and other employee source data into the human resources information system HRIS
  • Manage the remuneration and payment of T4A Fellowships, Graduate and Summer students;
  • Responsible for providing Union Dues reports, Service and Seniority reports
  • Initiate in the build and design of ad-hoc reports and audits as required by internal and external stakeholders
  • In-charge of Year End processing including: reconciling and balancing annual taxable earnings and deductions, pension adjustments and creating XML CRA export, coordination of T4 and T4A production with third-party provider on printing and distribution to staffs
  • Assist by identifying gaps, collaborating and recommending process improvements to protect the clients and the organization
  • Supports external auditors through the collection and coordination of semi-annual audit documentation as requested by auditors
  • Implements payroll-related changes for new collective agreements, including retroactive payments
  • Processes the payment of ESA, Severance payments and Retirement Allowances, ensuring payments and deductions are in compliance with the ESA, CRA, and other legislative requirements
  • Responsible and accountable for administering and delivering Electronic File Transfer feeds to Third Party Pension Administration (Morneau Shepell), Bank of Montreal (payroll and RRSP contributions), Bank of Canada (Canada Savings Bonds Contributions) on a biweekly basis
  • Provide excellent customer service to inquiries, resolve day-to-day payroll issues, and provide timely advice for employees, managers, doctors, Human Resources, Finance, and Corporate Health & Safety Services;
  • Responsible for auditing, communicating and correcting GL issues and errors with Finance in order to successfully complete payroll processing on a bi-weekly basis
  • Support and liaise with Finance to balance Bi-weekly and Year-end adjustments
  • Assist with measuring client's service experiences to contribute to Benchmarking initiatives and support performance objectives
  • Monitoring initiatives to achieve performance metrics, in support of the business unit plans
  • Execute routine audits to ensure the payroll input results in the required payroll output
  • Review current processes on regular basis, investigate any issues to ensure control implementation has minimized operational risks
  • Involvement on process improvement projects, assist to test changing in programming to ensure the process control has been applied
  • Responsible for the scheduling, communication, and processing payroll year end
  • Responsible for the preparation and submission of year end reconciliations, filings and remittances including EHT, WSIB, CRA along with other third party vendors
  • Accountable for the submission, creation, amendment and distribution of year-end T4 and T4A slips

About You

  • College diploma/degree in Human Resources, Business Admin, or Computer Science
  • 5+ years’ experience within an HR department in an operations unit, a hospital or public sector
  • Certification in payroll required Payroll Compliance Practitioner – PCP or, Certified Payroll Manager – CPM
  • Practical experience with HRIS and time & attendance systems
  • Experience working with unions
  • Must demonstrate a strong customer service focus and strong interpersonal skills in order to deal with all levels of staff within an organization
  • Ability to work in a fast paced, every-changing environment
  • Must have a sense of urgency, be self-motivated, results driven individual, possess a strong work ethic and have a “can do” attitude
  • Must demonstrate a high level of integrity and ethics
  • Proven ability to maintain a high degree of confidentiality and professionalism while maintaining a sense of humor


$75,000 - $90,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #300971


You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.




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Payroll Specialist

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