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Payroll Manager

Job Highlights

About the Opportunity

  • Payroll Processing: Act as subject matter expert on core payroll topics and taxation for, both Canada and the US
  • Provide day-to day management and oversight of efficient, accurate, and timely delivery of semi-monthly payroll processing for Canada and US, while ensuring operational and compliance commitments are met
  • Manage deliverables and performance of all payroll functions, including data inputs into payroll system, remittances of FSA/HSA contributions, RRSP/401k payments, ROE submissions and verification of employment requests
  • Review and audit payroll batches before being committed in payroll system
  • Calculate and oversee payment of severance, maternity leave top-ups, salary continuance, STD payments, and taxable benefits in accordance with company policies and government legislation
  • Partner with Human Resources, payroll team, and benefit carriers/consultants to ensure benefit plan changes are administered, and remitted accurately and efficiently through automation of receipt of premium and deduction information
  • Clarify changes and reconcile discrepancies related to employee payments, and ensure the data integrity of remittance of benefit premiums and contributions to employee 401K and RRSP plans
  • Review all payroll related journal entries and reconcile payroll register with General Ledger on a monthly basis
  • Troubleshoot and investigate payroll related issues and errors, providing corrective action (as needed)
  • Process Improvements and Controls: Provide leadership to streamline improvements and updates to payroll processes, that support business needs for payments and reporting
  • Establish, design, implement, and maintain payroll process documentation for all workflow and system procedures necessary to support internal processes, system processing and to support business continuity
  • Optimize payroll processing procedures for improvements and efficiencies, to ensure balance between capacity and deliverables
  • Establish and maintain protocols around master files supporting payroll inputs as backup for internal and external audits
  • Lead and participate in department projects and key initiatives to ensure quality and timely completion
  • Create workflows and provide guidance to managers on payroll processes, and practices for payment submissions
  • Year End and Taxation: Oversee timely registration of different tax accounts for new jurisdictions for US payroll as needed
  • Manage and oversee year-end processing and reporting for W2, T4, T2200s, taxable benefits, EHT, WCB, and other government reporting as required
  • Primary contact with government agencies in Canada and US for tax account setups, remittances, and reconciliations
  • Manage all month-end and year-end reporting processes, including the review and recording of payroll related journal entries, reconciliation of payroll related accounts, and all payroll related remittances and tax account reconciliations
  • Systems: Custodian for the payroll system, and all earning and deduction code setup and reporting
  • Investigate and implement automated solutions for payroll processing needs related to payments
  • Provide information on payroll results through creation of custom reports required for corporate decision making, and audit needs
  • Lead future implementation of payroll software and integration with external systems
  • Partner with Human Resources and third-party vendors to automate receipt and transmission of contribution and remittance reporting
  • Work closely with Finance, Security and Human Resources to develop and improve controls around payroll processing, secure data validation, and system interfaces
  • Reporting, Accounting, and Audits: Support payroll team and Finance with balance sheet reconciliations, reviews, and monthly analysis
  • Ensure compliance with all related federal and state/provincial legislation, corporate policies as they relate to administration of payroll, including salaries, commissions, bonuses, termination payments, and other special payments
  • Maintain detailed records and documentation of payroll functions and processes for audit purposes for compliance with internal controls and audit
  • Participate and support internal and external audits, as well as audits related to 401K, WCB, EHT, and other applicable government agencies throughout the year
  • Perform audits on system information including employee changes, benefit and contribution limits, remittances to third parties as required
  • Resolve payroll taxation and payment issues by researching policies and procedures


About You

  • Advanced knowledge of Canadian and American payroll practices, and related legislation 
  • CPA/CPM designation
  • 10+ years’ experience in payroll administration, and 5+ years in a supervisory/manager role
  • Direct experience with Ceridian Dayforce software
  • Experience with commission plans, calculations, and supervision
  • Experience with projects and system implementations, and enhancements
  • Experience with Stock Purchase plans, and cross border employment pay cycles
  • Advanced Excel skills, strong systems experience
  • Ability to quickly pick up new programs and processes
  • Strong leadership skills, service-oriented with strong communication skills
  • Highly organized, works well under pressure, with excellent analytical and strong problem-solving skills
  • Ability to handle confidential information in a discreet and professional manner



$105,000 - $115,000/year


How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #29597.


You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

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Payroll Manager

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