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Office Manager/Bookkeeper

Job Highlights

About the Company

A great opportunity to join a busy growing business and become an integral part of a small team. We are a door and hardware distributor, focusing on high-end residential and commercial projects with an emphasis on customer service. This largely autonomous role offers the opportunity to demonstrate your excellent communication, organizational and multitasking skills in a small but busy office. A self-starter with a “get things done” attitude, the candidate would have excellent written and verbal communication skills and a familiarity with Simply Accounting or similar SME accounting software.

About the Opportunity

  • Ownership of daily accounting entries, AR and AP functions
  • Ensure the strict confidentiality and privacy of financial records as they relate to the organization, its customers, vendors and employees
  • Receive product in accounting software
  • 3-way match Vendor Invoices with Packing Slips and POs, verify pricing accuracy, obtain approval for variances and non-standard charges/expenses
  • Accurately enter Vendor Invoices into accounting system
  • Reconcile Vendor Account Statements to accounting system and follow up for missing invoices
  • Ensure Accounts Payable are paid in a timely manner by reviewing AP listing on a weekly basis and preparing cheque run for signing. Mail cheques.
  • Process Visa, MasterCard and Debit payments from customers and post to accounting system
  • Complete daily/weekly deposits, including posting receipts to accounting system
  • Complete customer invoices as instructed
  • Maintain filing
  • Generate Aged A/R and A/P reports and verify with invoices on hand
  • Follow-up with customers for timely payment of accounts
  • Post miscellaneous payments to accounting system gas, supplies etc
  • Generation of miscellaneous customer and vendor reports
  • Assist with ordering product
  • Other administrative duties as assigned
  • Assist with product receiving and tagging
  • Answer phones and direct calls
  • Manage calendars
  • Assist with the migration and cut-over to a new cloud-based accounting software
  • Identifying opportunities for efficiencies and streamlining processes
  • Develop and maintain social media accounts and content
  • Develop and maintain a Policy & Procedures Handbook
  • Event planning and coordination
  • Other projects as assigned

About You

  • Degree/Diploma in Accounting
  • Accounting experience: minimum 2 years
  • Experience or training on QuickBooks, Simply Accounting or similar accounting software
  • Strong ethics and integrity
  • Positive, outgoing, helpful, team-player with a “can do” attitude
  • Strong organizational, multitasking, problem solving, and interpersonal skills
  • Excellent oral and written communication skills and attention to detail and accuracy
  • Ability to work independently and as a team
  • Ability to adapt to changes and handle moderate amounts of stress
  • Ability to assess situations and provide solutions (critical thinking)
  • Moderate Excel and Word skills


$50,000 - $60,000

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #30543

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Job Application for
Office Manager/Bookkeeper

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