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Job Description:
- Minimum of 1 year experience working as an Office Administrator
- Working knowledge of email, scheduling, spreadsheets and presentation software.
- Experience with Sage would be an asset.
- Highly computer literate.
- Demonstrated competency in the following: Communication, Judgment, Multi-tasking, Time Management
- Manage the filing, storage and security of documents, including confidential material
- Serve as the receiver of mail, documents and ordered items delivered to the organization’s address as well as outgoing mail and courier documents and items.
- Assistant to Senior Management (from KMI, TAGG and M&G) for various administrative and personal scheduling requests, such as meeting requests and travel arrangements.
- Preparation of office letters, memos, and meeting minutes.
- Maintain company calendar and schedules.
- Reception duties and answering inquiries via phone, in-person and email in a professional manner.
- Prepare PowerPoint and presentations as required.
- Ordering and managing office/kitchen supplies.
- Ensure office space areas are kept clean and free of clutter.
- Assist with A/P and A/R when required.
- Enforce policies and procedures pertaining to office space, ensuring they are adhered to by staff and visitors.
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