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Office Administrator

Job Description:

• Minimum of 1 year experience working as an Office Administrator
• Working knowledge of email, scheduling, spreadsheets and presentation software.
• Experience with Sage would be an asset.
• Highly computer literate.
• Demonstrated competency in the following:  Communication, Judgment, Multi-tasking, Time Management

• Manage the filing, storage and security of documents, including confidential material
• Serve as the receiver of mail, documents and ordered items delivered to the organization’s address as well as outgoing mail and courier documents and items.
• Assistant to Senior Management (from KMI, TAGG and M&G) for various administrative and personal scheduling requests, such as meeting requests and travel arrangements.
• Preparation of office letters, memos, and meeting minutes.
• Maintain company calendar and schedules.
• Reception duties and answering inquiries via phone, in-person and email in a professional manner.
• Prepare PowerPoint and presentations as required.
• Ordering and managing office/kitchen supplies.
• Ensure office space areas are kept clean and free of clutter.
• Assist with A/P and A/R when required.
• Enforce policies and procedures pertaining to office space, ensuring they are adhered to by staff and visitors.