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Media Finance Coordinator

Job Highlights
Direct Hire

About the Company

The company is a creative media consultancy that brings business insights to brand storytelling and activates it across every channel. With expertise in business strategy, media, CRM, addressable and integrated brand communications, performance marketing, and technology, creates marketing systems and communications that grow businesses. It delivers strong outcomes for its partners in automotive, QSR, retail, gaming, entertainment, telecom and more. Founded in 2014, the agency currently has offices in New York, Detroit, Singapore, Toronto, Austin, Los Angeles, London, and Bengaluru

  • Some Brands We Work With: Chipotle, MilkPEP, H&R Block, Seminole Gaming/Hardrock, BMO, and Santander Bank
  • If you’re driven by a passion to build something great, a desire to innovate, and a commitment to achieve excellence in your craft It is a great place for you
  • It is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Please consider applying for this role even if you do not meet 100% of the suggested requirements, and/or if you have gaps in your resume

About the Opportunity

The Media Finance Coordinator represents a critical function in servicing fast paced client business at a creative media agency. He/she/they sit at the intersection of media planning, finance and investment and is the operational backbone of the team.

You sit at the intersection of three teams: media planning, investment and finance and serve the backbone of financial operations and budget pacing. You will report directly into the Senior Associate on the media planning team who will provide oversight on the responsibilities below

  • Financial Operations and Budget Pacing:
  • Management of all media dollars in market and continuous review of investments, pacing and budget tracking
  • Management of budget tracking, billing, and reporting
  • Assist in finding resolution of billing discrepancies
  • Liaise with investment teams on key client deliverables and timely reconciliation of invoicing
  • Work with digital team to issue RFI’s to respective partners
  • Assist with Prisma and DCM Campaign Manager
  • Project Management
  • Assist in the preparation of weekly status calls, project timelines, and agenda with clients
  • Capture meeting notes/next steps based on key deliverables
  • Support digital/planning teams by taking on any low/er complexity projects
  • Launch screenshots delivery
  • Monthly Billing Packet: inclusive of all billing and invoicing, including billing reports outlining all invoiced dollars during the billing cycle
  • Monthly Budget Cancellation Document outlining rolling cancellation options/firm commitment amounts by month for all planned media spend
  • Bi-Monthly Lumina Projections (internal forecasting tool)
  • Weekly Budget Tracker Document delineating all planned and held spend by channel
  • Weekly Calendar: updates timing for key deliverables for reporting/planning/billing/budgets
  • Weekly Pacing Document: Helps by pulling weekly client goals through DCM Campaign Manager platform
  • Media Authorization Forms: supervise document updates and ensure delivery to client for signature
  • Monthly Accruals Document: supervise document updates and send back to finance team
  • Master Project Tracker: assists in adjusting resources and project next steps in tracker with Senior Associate Project Manager
  • Monthly Reporting: Design report template for alignment on format, timeline, deliverables, etc.
  • Takes meeting notes on an ongoing basis and collects status from team members
  • Assists in the management of project activities / updates project statuses in the project tracker
  • Immerses themselves in the client to understand the project and context
  • Manages the execution of low/er complexity projects (with focus on budget related projects)
  • Builds trust and credibility through consistent delivery
  • Contributes to client-facing reporting/performance recaps as directed
  • Assists team in the preparation of exhibits and summaries for client-facing reporting/ performance recaps (in coordination with investment)
  • Supports Senior Associate in monitoring campaign spend with investment teams and alerts manager if campaigns are over/under-pacing vs. allotted budgets
  • Creates media authorization forms
  • Ensures that media spend is reconciled with vendor and client invoicing
  • Request invoices from partners
  • Code invoices and upload into Prisma
  • Reconciling them in Prisma
  • Weekly to daily review of ASR pulls to determine what invoices need to be cleared
  • Reviews client invoices and vendor payments for accuracy
  • Sends draft billing packet to channel teams to review/align prior to client issuance
  • Manages and plans for internal meetings and deliverables
  • Demonstrates straightforward project planning knowledge required for media tasks
  • Manages the execution of tasks through to completion
  • Supports the team by managing daily account needs from task/project management and meeting logistics to distribution of account-related documentation
  • Executes assigned projects
  • Demonstrates client-focus
  • Shows professionalism, and positivity in all client interactions
  • Demonstrates sound judgement in all facets of communication with managers, clients and peers
  • Demonstrates respect to leadership while building exposure and rapport
  • Voices opinions and points of view with forethought supported by fact
  • Expresses curiosity and asks questions
  • Knows when to ask for help
  • Looks to add value and finds authentic ways to interact with the client
  • Leverages knowledge of the client to identify recommendations and solutions for client challenges
  • Carries out tasks with decreased supervision
  • Proactively identifies opportunities for budget reallocation

About You

  • Bachelor’s Degree
  • Previous internship experience in media, advertising, or accounting
  • 1+ year of advertising/professional service experience preferred
  • Strong analytical and Excel skills
  • Obsessed with attention to detail
  • Demonstrated problem solving skills
  • Ability to work successfully with teams, handling multiple projects and meeting deadlines


$60,000 - $60,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #300784

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.


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Media Finance Coordinator

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