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Media Billing Associate

Job Highlights
Direct Hire

About the Company

Our company is a creative media consultancy that brings business insights to brand storytelling and activates it across every channel. With expertise in business strategy, media, CRM, addressable and integrated brand communications, performance marketing, and technology, creates marketing systems and communications that grow businesses. It delivers strong outcomes for its partners in automotive, QSR, retail, gaming, entertainment, telecom and more. Founded in 2014, the agency currently has offices in New York, Singapore, Toronto, Austin, Los Angeles, Denver, Kansas City, London, Bengaluru and Detroit

Some Brands We Work With:  Chipotle, Hard Rock, Got Milk, Pella, H&R Block, BMO, Goldman, Santander, Burt’s Bees, NBA, Hertz.  If you’re driven by a passion to build something great, a desire to innovate, and a commitment to achieve excellence in your craft, great place for you

About the Opportunity

The Media Billing Specialist represents a critical function in servicing fast-paced client business at a creative media agency. He/she/they sit at the intersection of three teams: media planning, investment and finance and serve the backbone of client billing and budget pacing

Financial Operations and Budget Pacing:

  • Review scope of work (SOW) documents, execute and monitor billing processes to ensure compliance of financial terms payable terms, fee structure, billing terms
  • Setup, manage, and maintain Master Media Tracker as part of billing review and execution process
  • Master Media Tracker to include tracking of actual spend against Media Plans
  • Establish a monthly billing cadence with the media team
  • Update, analyze and validate Master Media Tracker on a monthly basis, and distribute it to media team leads (channel leads/account leads) for review and approval
  • Assist in finding resolution of billing discrepancies
  • Obtain approval from relevant lead and subsequently issue billings to client
  • Liaise with Media AP and Finance Coordinator teams on key client deliverables and timely reconciliation of invoicing
  • Management of applicable client accounts receivable and collections
  • Assist with maintaining (central) filing system for client files
  • Ensure complete, accurate and timely submission of Monthly Billing Packet, inclusive of all billing and invoicing
  • Provide expertise on all media finance subject matter for the clients assigned
  • Establish and nurture strong relationships with client team (Media planning, investment, project management, etc.), serving as the primary contact for all client media billing deliverables and troubleshooting as needed

About You  

  • Minimum of 2 years of experience in media, advertising or accounting, media agency experience preferred
  • Strong analytical and Excel skills
  • Obsessed with attention to detail
  • A team player, quick learner, and strong problem solver
  • Independently manage competing projects and deadlines, is proactive, detail oriented, and must possess outstanding follow-through skills while remaining accountable for work produced.
  • Should have a customer service-oriented attitude with the ability to work closely with internal and external project teams
  • Excellent written and verbal communication skills
  • Experience in a fast paced, client service environment; a high sense of urgency, a positive attitude
  • Experience with major advertising/media industry systems MediaOcean (Donovan Data System), Prisma, Maconomy, etc. a plus
  • Expresses curiosity and asks questions
  • Knows when to ask for help


$60,000 - $65,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #338704

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.


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Media Billing Associate

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