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Facilities/Office Coordinator - 6 Month Contract

Job Highlights

About The Opportunity 

  • Responsible for compiling monthly service reports and sending to head of the department to review 
  • Ensuring compliance is maintained with building and statutory regulations 
  • Managing procurement and supply arrangements in cooperation with the Foundation’s procurement process 
  • Developing scope for service level agreements between Supplier/vendors and the Foundation 
  • Managing helpdesk and/or reactive maintenance issues reported daily 
  • Daily inspection of support equipment and identification of issues/potential issues 
  • Work closely with Office Coordinator to ensure smooth daily office operations 
  • Parking arrangements – making the necessary parking arrangements with the landlord based on employee requests and ensuring that payment is made by the employee directly to the landlord 
  • Bimonthly testing of power back-up generator, where the company owns one 
  • Monitoring energy and water consumption and reporting monthly 
  • Oversee all facilities management operations and direct report to Line Manager 
  • Facilities Management operational risk - Effectively identify, escalate, mitigate and resolve risk and compliance matters 

About You 

  • A College Diploma or University Degree required 
  • Minimum 4-6 years of experience in an Office Management, Facilities Management support, or a similar role in a fast-paced environment. Local experience preferred 
  • Demonstrated experience managing a variety of vendors and contractors 
  • Experience working in international organization in a hybrid working environment 
  • Detail-oriented with a demonstrated ability to produce high quality work consistently and effectively 
  • Excellent interpersonal skills, exhibiting grace under pressure 
  • Service oriented with a willingness to take on a variety of tasks/activities 
  • Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint) 
  • Flexible, adaptable, and able to execute a range of job duties and changing priorities 
  • Possess excellent communication skills with the ability to articulate information to a variety of constituents across cultures 

Pay Rate 

$25 - $27/hour 

How to Apply    

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #326859.   

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. 

Job Application for
Facilities/Office Coordinator - 6 Month Contract

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