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Executive Assistant/Office Manager - 6 Month Contract to Permanent (Closed)

About the Opportunity

• Stock and manage the inventory of office and kitchen supplies, furniture, and stationary, ordering additional supplies as needed, and ensuring that costs are appropriately managed
• Maintain all office facilities and electronic equipment
• Supervise building maintenance and liaise with the property management team as well as any other equipment or service providers to ensure the smooth operations of the office
• Maintain a booking calendar for meeting rooms, noting set-up, A/V needs, kitchen requirements, etc.
• Organize company and office events, as well as assist with other industry and community events the company may participate in
• Administer and manage inbound/outbound mail, including packages/ courier services
• Liaison with IT, Finance, and HR as required
• Assist with paperwork and ad-hoc projects
• Perform other duties that may be assigned as necessary
• Assist the CEO and CFO in managing their calendars, client and management commitments, travel and/or meeting arrangements (planning itineraries, meeting material, reporting expenses, etc.)
• Receive and greet guests to the office
• Manage telephone, email and in-person inquiries from clients, business partners and other parties in a timely manner
• Prepare expense reports ensuring accuracy and adherence to Finance policies
• Draft/ edit any correspondence as required
• Assist with new employee on-boarding and orientation to the office
• Provide other daily support to the executive team as needed

About You

• Experience supporting executive teams in high growth companies
• Relevant diploma, certificate or degree from a college or university
• Strong knowledge and experience creating office procedures and practices
• Ability to function effectively in a variety of roles in a dynamic environment under minimum supervision
• Excellent communication, interpersonal and organizational skills (via phone, email and in-person)
• Demonstrated professionalism and an understanding of the importance of confidentiality
• A problem solver and proactive thinker, anticipating the needs of the team
• Solid experience with the full Microsoft Office suite of software (Word, Excel, Powerpoint) and expense systems
• Strong attention to detail with meticulous organization skills
• Excellent written and verbal communication skills
• Highly motivated, flexible, and adaptable self-starter with a can-do attitude

Pay Rate

$23 - $26/hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #25885.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.