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About the Opportunity
- Support 2-3 executives
- Assist with financial statement preparation
- HR coordination of documents, tracking systems such as vacation
- Coordinate document signing
- Outlook and proactive calendar management
- Coordinating travel (flights, hotels, meals, limos etc.), both business and personal
- Liaising with outside contacts on behalf of team members
- Completion of expense reports and benefits submissions
- Management of filing systems such as investment statements, assessments, returns, Corporate and legal documentation and contact databases
- Preparation of correspondence, reports, presentations, meeting agendas etc
- Shared support to the Admin Group as required i.e. vacation coverage, absence
- Some overtime required at times (weekends, evenings)
- Assistance with some personal tasks banking, tracking invoice payments, scheduling appointments etc
- Detail oriented – focused on details with the ability to self-correct, mindful of fine points while conscious of the big picture
- Confident – self-assured in your abilities, especially when navigating problematic issues and dealing with demanding executives
- Organized – ability to plan, organize and schedule in an efficient, productive manner
- Customer service oriented – friendly demeanor with the ability to work with individuals across all levels of the organization
- Team player – offers assistance when needed, is positive, and contributes a collaborative working environment
About You
- Excellent organization skills and attention to detail
- Minimum 4 years' experience in a similar capacity
- Strong written and verbal communication skills with the ability to effectively manage expectations
- Resourceful and good problem solving skills
- Undergraduate / College degree an asset
- Strong Microsoft Word and Excel skills, PowerPoint, SharePoint an asset
Salary
$60,000 - $65,000/year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #30779
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
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