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Executive Assistant - 12 Month Contract (Closed)

About the Opportunity

• Manage the day-to-day administrative operations of the office
• Plan and schedule meetings and appointments for executives
• Work closely with senior staff to provide administrative support
• Schedule and organize staff meetings and activities
• Manage meeting rooms, including set-up and refreshments
• Perform general office duties, such as ordering supplies, maintaining records, managing database systems and supporting the bookkeeper with expense documents
• Open, sort and distribute incoming correspondence, including faxes and office mail/email
• Provide a bridge for smooth communication between the executives and employees
• Set up travel schedules for executive team
• Establish and calculate employee expense reports

About You

• Minimum 5 years assisting executives in a medium-sized business environment
• Ensure confidentiality, integrity, professionalism and tact at all times
• Demonstrate a willingness to be flexible, versatile and tolerant in a changing work environment while maintaining effectiveness and efficiency
• Ability to communicate effectively: speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
• Ability to think independently and complete tasks with limited direct supervision
• Professional and mature communication style and the ability to interact with team at all levels
• Proficient with Microsoft Office (Word, Excel, PowerPoint and Outlook)

Pay Rate

$65,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #26328.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.