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Executive Admin Assistant - 12 Month Contract (Closed)

About the Opportunity  

• Position is responsible for the accuracy of the material produced, effective calendar management and the accurate completion of critical tasks assigned by senior management, often on tight deadlines.   
• Develops and maintains effective communication networks and working relationships internally, as well as with key external stakeholders, to facilitate the exchange of information.  
• Drafting routine correspondence; preparing reports and presentations, tracking and controlling working documents; and providing specialist word processing including preparation of material using PowerPoint and Excel.  
• Position manages the travel requirements by conducting research, arranging for accommodations & transportation, while maintaining files and tracking expenses.   
• Act as an intermediary to ensure that information and materials are coordinated and circulated to the appropriate parties.   
• Provide vacation/absence support across Admin Support Team, including reception relief if/when required.  
• Position is guided by standardized practices and/or general work instructions and procedures.   
• Assist Function leaders in organization of seminars.  
• Errors in judgement could have an impact on Client’s reputation and credibility and reflect poorly on the executive management team. 

About You 

• Intermediate level administrative support experience (5+ years)  
• Post-secondary education in a related discipline  
• Advanced skills with Microsoft Office products, specifically MS Outlook, MS Word, MS Excel and MS PowerPoint   
• Proven ability to multi-task in a professional, high pressure financial services environment, supporting several senior level executives simultaneously.   
• Excellent verbal and written skills are necessary.   
• Strong time management skills and ability to transcribe from handwritten copy, letters, memoranda, reports or other documents; proofreading skill to check documents for grammatical structure, spelling, punctuation and format; ability to maintain the filing system; organizational skill.   
• Ability to understand the Travel and Hospitality policy and the Procurement Guidelines and using sound judgement skills in the application of these Policies and Guidelines.   
• Act as an intermediary to ensure that information and materials are coordinated and circulated.   
• Knowledge of Client’s vision, mandate and general knowledge of Client.   
• Good judgment and analytical skills are required to fully understand, respond appropriately to inquiries and complete assigned duties independently.   
• Ability to demonstrate high level of integrity, diplomacy, professionalism, confidentiality and dynamic interpersonal skills.   
• Ability to prioritize competing demands, and clearly and timely communicate consequences of prioritization to stakeholders.   
• Judgement is required in implementing the decision-making model, researching topics and recognizing sensitive and confidential issues and escalating them as necessary.

Pay Rate 

Up to $40/hour 

How to Apply  

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #321184. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.