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Event and Meeting Planner

About the Opportunity 

• The individual will provide support to all areas of the department: events, building management, production as well as purchasing and procurement. Special emphasis will be placed on event software management and logistics 
• In addition to regular duties, the successful candidate will have the ability to work effectively and professionally with internal and external parties such as suppliers, printers, conference venues, hotels, etc. They will have the judgment to discern what information may be shared with these individuals and how and when to maintain confidentiality. An understanding and willingness to perform overtime as the need arises for events 
• The individual will be reliable in their attendance and complete their assignments in a timely manner. They will have the initiative to work independently as well as in a team environment. They can complete, in advance, duties related to functions that occur cyclically. Due to the nature of the work of the Operations Department, they must have the ability to remain calm and focused while prioritizing multiple assignments, often under short deadlines 

About You 

• 1-3 years of experience working on an event or conference from inception to completion (preferably large meetings and events) 
• Completion of a post-secondary program in a related field 
• Working knowledge of the hospitality industry 
• Extensive event software management experience 
• Ability to manipulate raw data from event software programs to produce event materials such as name tags, attendance reporting for the purposes of reimbursement and any other logistics required for event planning 
• Ability to maintain detailed and accurate records such as online event registration data, supplier contracts, inventory management, meeting materials, and procurement material 
• Intermediate, or higher, level in the current Microsoft Office Suite with an emphasis on Excel 
• Proven organizational skills to manage multiple assignments, work with multiple departments to meet short deadlines and long term planning 
• Ability to prepare correspondence for signature, or under own name, to provide routine information in response to enquiries, to convey instructions, or to make enquiries 
• Understand of accessibility, inclusion, diversity, and equity issues as they relate to event logistics and planning 
• Excellent communication, organizational and interpersonal skills, demonstrating diplomacy, tact, and a professional manner 
• The ability to deal with difficult situations with empathy and patience 
• Ability to work accurately and efficiently under pressure and with deadlines 

Salary 
$78, 870/year 

How to Apply 
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #372913. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.