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Billing Coordinator (Closed)

Job Highlights
Direct Hire

About the Opportunity

  • Review accounts receivable aging report weekly, research and follow up on all short paid and/or past due invoices through coordination with Billing Supervisor
  • Responsible for Cash Application in Accounts Receivable;
  • Responsible for progress billing for 2 divisions: State Railing and Stateform as well as intercompany billing;
  • Prepare project level invoices and pay application submittals, per customer request
  • Coordinate with Service department and prepare billings for all service-related work on a monthly basis;
  • Responsible for billing project close out including: calculating substantial completion and full completion, Billing holdback, preparing appropriate CCDC forms for publication, and preparing close out documents;
  • Liaise with field management team and service team to coordinate project close outs
  • Prepare monthly AR and Close out project reporting
  • Research client invoice inquiries and prepare billing adjustment memos for processing as necessary
  • Maintain professional and collaborative relationships with project managers, department heads, clients, and installers
  • Act as a back-up for the Billing Coordinator for all AR related functions when required
  • Filing and other administrative tasks
  • Work on ad hoc projects as assigned by Director of Finance
  • Stay up to date with construction law as related to credit and collections
  • Documentation of processes
  • Any other tasks assigned by the Billing Supervisor
About You
  • Minimum 2+ years in an accounting role preferably in construction industry
  • Experience with Sage Accounting Software and MS Office, including advanced knowledge of Excel
  • Excellent organizational, time management, and verbal and written communication skill
  • Communication with coworkers and clients daily by telephone, email and in person
  • General department support (filing, copying, scanning, backup coverage for receptionist, etc.) as required
  • Discretion, judgment, and tact to handle confidential information
  • Strong understanding of customer service with the ability to work under pressure


How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #350406

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

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