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AP/AR Specialist - 6 Months Contract

Job Highlights

About the Opportunity  

The Accounts Payable / Accounts Receivable (AP/AR) Coordinator is responsible for performing general accounting nature task with respect to financial statement line items and has a primary responsibility for the Accounts Payable and Accounts Receivable function; ensure compliance with GAAP and adhere to company policies and procedures. Beyond Accounts Payable Accounts Receivable functions, the AP /AR Coordinator will perform other duties and responsibilities as assigned by Director, Finance. 

Accounts Payable/Expense Management:

  • Reviews and audits approval emails for proper authorizations, source documents and coding for reasonableness before entering them into Financial Edge (Financial system) 
  • Verify approval emails, invoices and post all the vendor's bills in compliance with financial policies & procedures 
  • Ensures appropriate internal controls procedures are followed and pay attention to detail to avoid duplicate or fraudulent invoices payments 
  • Assist in adding new vendors in FE as necessary 
  • Prepare employee reimbursement report with backup on a bi-weekly basis 
  • Maintain excellent working relationships with vendors, staff, and other stakeholders; responds to vendor and other ad-hoc AP inquires 

Accounts Receivable / Revenue Management: 

  • Record and process donation/grants received through various sources including cash, cheques, debit/credits, online gifts 
  • Deposits all the cash and cheques in a bank twice a week 
  • Reconcile donation by payment type, fund ID between Financial Edge (FE) & Raiser's edge (RE) 
  • Reconcile and Post revenue/ donation received from all sources in Financial Edge (FE) on a weekly basis with high accuracy 
  • Ensure proper documentation and record keeping of source documents 
  • Update Finance Direct Deposits schedule for donor service (DS) 
  • Update Monthly EFT donor schedule for donor services 
  • Update monthly giving schedule for donor services 

Other duties:  

  • Research and resolve customer and vendor’s billing issues 
  • Provide back up support and assistance to other team members within the finance department and perform other duties as assigned 
Other Administrative duties 

About You   

  • Three (3) years’ experience in full cycle Accounts Payable/Accounts Receivable 
  • Highly proficient with MS Applications including Excel and Word, and experience with online banking platforms 
  • Strong analytical and problem-solving skills with exceptional attention to detail 
  • Strong communication skills and ability to collaborate cross functionally 
  • Ability to work in a team environment 
  • Clear police reference check and vulnerable sector screening. 
  • Experience working with Financial Edge is an asset 
  • Accurate, detail oriented, service oriented, excellent time-management and organizational skills, flexible, diplomatic, discreet, excellent oral and written communication, able to meet deadlines and work well under stress, analytical, problem solving skills, sense of fiscal responsibility, able to work independently and with a team 

Pay Rate 
$24 - $26/hour 

How to Apply 
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #346849

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. 

Job Application for
AP/AR Specialist - 6 Months Contract

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