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AP/AR Clerk - 6 Months (Closed)

Job Highlights

About the Opportunity  

Helping with the overall operations of the organization’s financial processes, the Accounts Receivable / Payable; Bookkeeping Clerk provides essential support in the areas of (1) accounts receivable, (2) accounts payable, (3) general office administration, and (4) bookkeeping. 

1. Accounts Receivable 
  • Entering new customer and ship to accounts into ERP system Monitoring theAR email account to manage customer communications 
  • Communicating company banking information to establish customer EFT payments 
  • Reconciling bank account daily within ERP System 
  • Ship confirming all pick ticket into ERP system 
  • Posting and reconciling into accounts receivable and cash receipts ledgers 
  • Entering direct deposits or cheques into ERP system 
  • Preparing and making bank deposits 
  • Mailing, faxing and emailing customer invoices and statements 
  • Helping to establish customer payment terms by sending out credit reference forms 
  • Performing customer credit collection process on overdue accounts 
  • Entering new online customer accounts on the company website 
2. Accounts Payable Processing 
  • Matching packing slips to invoices and checking that pricing is correct Monitoring the AP email account to manage supplier communications 
  • Performing three-way match (system PO, BOL and invoice matching) 
  • Receiving and posting all supplier invoices into ERP system 
  • Corresponding with suppliers and responding to inquiries 
  • Reviewing invoices to ensure data has been entered correctly and recorded to correct accounts 
  • Reconciling received (not invoiced inventory and non-inventory G/L account to outstanding receipts) 
  • Entering related accounts payable informational data into ERP system 
  • Investigating payment problems while following company A/P policies and procedures 
3. General Office Administration 
  • Sorting, copying and distributing incoming mail 
  • Organizing and sending out outgoing mail 
  • Sorting and filing all relevant A/R, A/P and system generated related documents 
  • Locating and retrieving files as requested 
  • Maintaining customer and supplier files to aid in performing year end functions 
4. Bookkeeping 
  • Assisting with preparation of monthly reconciliations of all bank accounts, credit card transactions with internal records and following up and resolving any discrepancies with the bank 
  • Posting journal entries and reconciling accounts 
  • Preparing statistical, financial and accounting reports 
  • Assisting with the preparation quarterly commission reports 
  • Assisting with year-end duties 
5. Performs other related duties as assigned by management, including but not limited to 
  • Participating in other special projects and duties as assigned by General Accountant or Director of Finance 
  • Assisting with year end duties 

About You 

  • Post secondary diploma or equivalent in Accounting, Finance or Business 
  • Minimum 3 years’ experience in an office accounting setting 
  • Proficiency with computers and Microsoft Office Suite, with a strong expertise in Excel 
  • Demonstrated knowledge of accounting and financial procedures, including recordkeeping and reconciliations 
  • Proficiency working with ERP systems, Crystal Reports, and Quickbooks an asset 
  • Strong attention to detail with a high degree of accuracy 
  • Independent worker and results-oriented 
  • Excellent problem-solving skills 
  • Ability to multitask, prioritize and stay organized 
  • High level of moral judgement for handling confidential information and monetary transactions 

Hourly Rate 
$22 - $23/hr 

How to Apply 
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #392013

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.