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Administrator, Operations - 12 Month Contract (Closed)

Job Highlights

About the Opportunity

  • Maintain and administer dividend payment files for a designated number of clients
  • Develop a thorough knowledge and understanding of all assigned accounts: EFTS, LVTS, DRIS, Special Handling
  • Prepare, issue, disburse, and cancel cheques, as required, and update files, including the Bank Reconciliation manual cheque log
  • Balance client payments to produce cheques payments
  • Perform verifications on accounts, account details, and coding to produce cheques, coordinating with Client Services regarding production and mail dates
  • Ensure all adjustments are posted to the system and expenses/fees are billed to the client
  • Work closely with the Tax team to ensure IRS; Receiver General and tax related disbursements are processed according to requirements
  • Follow-up and liaise with Client Services, Securities Transfer, and other internal departments team as needed
  • Prepare Money Funding Letters detailing the amount and distribution of client payments
  • Calculate and prepare all manual payments and summaries
  • Ensure CDS cheques are logged for pick up
  • Maintain monthly statistics, to determine volumes and trends
  • Provide management reporting, as required

About You

  • College diploma or a university degree in business or accounting, or equivalent experience
  • 1 to 3 years’ experience in a similar role
  • Financial services industry experience is an asset
  • Proficient in Microsoft Office suite
  • Bilingual in French and English is an asset
  • Excellent written and verbal communication skills
  • Flexibility and willingness to work simultaneously on a wide range of tasks and projects
  • Able to develop and maintain strong relationships with internal and external clients with the proven ability to understand clients’ needs and develop appropriate solutions
  • Strong decision making and problem solving skills
  • Highly organized with strong attention to detail
  • Thrives in a team environment as well as an effective independent worker
  • Poised under pressure and ability to multitask with a heavy workload

Pay Rate

$19 - $22/hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #25781.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.