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Administrative Assistant/Receptionist

About the Opportunity 

• Greet visitors in a professional manner that reflects positively on the company brand 
• Answer and direct all incoming phone calls and inquiries with tact and professionalism 
• Arrange for courier pick up and distribute mail 
• Update and manage corporate phone directory 

• Provide employees and visitors with a safe, clean and well-stocked office environment 
• Maintain the cleanliness of the café, boardroom, meeting rooms and common areas 
• Order office and kitchen supplies 
• Assist the Office Manager with property management queries, third party vendors, and technical support as required to ensure that premises are clean and well-maintained, and that all amenities and office equipment are functioning properly 
• Manage scheduling of boardrooms; assist with technological support for boardroom equipment to clients and staff 
• Assist with the catering for meetings and events 
• Open to working either from 7:30 am to 3:30 pm or from 10 am to 6 pm (required)  

• Assist with SalesForce database updates, reports and general data entry 
• Manage offsite records process, tracking and storage 
• Provide admin support to Management – drafting correspondence, creating PowerPoint presentations, conducting research, creating schedules, and other projects as requested 
• Provide admin support to office staff such as file creation, filing, photocopying or scanning  

About You 

• 3-5 years of experience as a Front Desk Receptionist (required) 
• Proficient in Microsoft Office Suite, especially Word, Powerpoint and Excel 
• Strong organizational and administrative skills, with a commitment to taking initiative to make processes more efficient and effective 
• Exceptional written and oral communication skills (required) 
• Accurate with a high attention to detail 
• Ability to deal effectively and professionally with all levels of management 
• Well-organized, presentable, and polished individual with a polite and friendly demeanour 
• Effectively able to multitask, prioritize workload and complete assignments in a timely manner 
• Easy going and professional and friendly demeanor 
• Highly professional, a self-starter and have the ability to diligently manage our reception desk and support the Office Manager with a variety of administrative and clerical tasks 
• Pleasant personality, be able to deal with emergencies in a timely and effective manner, while streamlining office operations 
• Multitasking and stress management skills are also essential 

Salary 
$60 000 - $65 000/year 

How to Apply 
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #392156. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.