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Administrative Assistant (Closed)

Job Highlights

About the Opportunity  

  • Liaise and consult with clients and subcontractors to assist with overall project flow 

  • Manage and coordinate tasks and duties as required 

  • Send out requests for proposals to subcontractors and tracking all quotes received from subcontractors 

  • File, update and maintain all project files and logs 

  • Prepare RFQ forms and documents for submission 

  • Submit & track request for information between subcontractors and clients, and follow up on paperwork 

  • Assorted administrative duties as assigned by manage 

  • Respond to daily correspondence in a timely manner 

  • Keep track of safety trainings for technicians, job site entry logs 

  • Work with WSIB to complete the Excellence Program 

  • May require visiting job sites from time to time to attend meetings and taking pictures of walkthrough 

  • Prepare and register pre-construction and health & safety documents 

  • Attend external project meetings and report back to supervisor 

  • Assist project managers with project scheduling, meetings, co-ordination, minute taking and updates 

  • All other duties required for all project progress reporting, close outs, etc. 

About You 

  • Attention to details 

  • Ability to multitask, problem solve and work effectively under strict deadlines 

  • Excellent communication and organizational skills 

  • Proficient in MS office skills (Word, Excel, Outlook) 

  • Conduct yourself in a professional and courteous manner 

  • Language - English 

Hourly Rate 

$22 - $27/hr 

How to Apply 

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #399937

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. 

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