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Administrative Assistant - 1 Month Contract (Closed)

About the Opportunity

Responsible for preparing and organizing all administrative duties for both managing partners of the firm. Duties include:

• Assist the partners in managing their calendars, client and management commitments, travel and/or meeting arrangements (planning itineraries, meeting material, reporting expenses, etc.)
• Manage telephone, email and in-person inquiries from clients, business partners and other parties in a timely manner
• Prepare expense reports ensuring accuracy and adherence to Finance policies
• Draft/ edit any correspondence as required
• Provide other daily support to the executive team as needed
• Organize company and office events, as well as assist with other industry and community events the company may participate in
• Administer and manage inbound/outbound mail, including packages/ courier services
• Creating templates, letterheads, and business cards for partner leading up the conferences or projects
• Conference preparation and follow-up
• Assist with paperwork and ad hoc projects
• Perform other duties that may be assigned as necessary

• Interacting daily with internal and external C-suite executives as well as investors
• Handling information of a highly confidential and critical nature
• Manage and maintain control of executive team calendars by coordinating and scheduling appointments and meetings, reserving facilities, obtaining, distributing, and/or assembling supporting material
• Coordinating complex, international and domestic personal and business travel arrangements and prepare itineraries
• Organizing and expediting the flow of work through the executive office and initiate follow up action as required
• Compile, research and execute on upcoming events, meetings and other projects as requested
• Other duties as assigned

About You

• 2+ years of experience and successful demonstration of responsibilities as presented above
• Strong organizational and time management skills; able to multitask and meet time sensitive deadlines
• Self-starter attitude
• Open and adaptable to providing all types of support to the office and work as a team member
• Attention to detail and problem-solving skills
• Proficiency in MS Office (Excel, Word, Outlook and PowerPoint) in particular
• Excellent written and verbal communication skills
• Diploma or Bachelor’s degree in Business Administration, Office Administration or related field

Pay Rate

$19 - $22/hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #25259.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.