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Accounts Payable Administrator (Closed)

Job Highlights
Direct Hire

About the Opportunity

Reporting to the Accounts Payable Supervisor, the successful candidate is a true team player, participating in the day-to-day activities of the Accounts Payable function of the Accounting department

  • Review purchasing documentation for completeness and compliance with policies and procedures
  • Reviewing invoices received against Purchase Orders (3-way matching), obtaining approvals when necessary, and entering them into the accounting system
  • Reviewing invoices that are not Purchase Order related and obtaining appropriate approvals and allocations for processing into the accounting system
  • Process weekly EFT’s (Electronic Funds Transfer), online bill payments, Wire payments and cheque payments
  • Serve as liaison between business units and vendors in the resolution of problems, discrepancies, and inquiries
  • Provide advice and assistance to internal stakeholders with respect to adherence to corporate policies, procedures, and guidelines
  • Vendor maintenance, including new vendor set up in the accounting system
  • Assist in managing the accounts payable email inbox
  • Process expense reports and Corporate Visa expenses via Concur (external software)
  • Participate in process improvement projects
  • Coordinate mail and couriers between sites and external parties
  • Create Purchase orders for capital and expense purchases
  • Supporting team workflows as needed, including saving electronically, printing, filing, and organizing of both hard and soft copies of documents
  • Maintaining reliable records for later reference and auditing
  • Updating SOP’s regularly to be current with our process, workflows
  • Serve as back up to team members as required
  • Other duties as assigned

About You

  • Post-secondary school diploma/degree in accounting is required
  • Previous Accounts Payable of more than 3 years is required
  • Effective communication, investigation, and problem-solving skills
  • Solid understanding of finance and accounting concepts with the ability to calculate discounts, interest, proportions, percentages, and tax
  • Ability to analyze and present numerical data in tables, spreadsheets, etc.
  • Strong computer skills, including proficiency with Microsoft Office Suite Outlook, Excel, Word
  • Working knowledge and experience with accounting software. Exposure to Microsoft Navision would be an asset
  • Proactive and ability to work independently, escalating issues when appropriate
  • Ability to deal with individuals at all levels in a fast-paced, demanding environment, often with tight deadlines and multiple deliverables
  • Strong organizational skills with a keen eye to detail
  • Ability to spot potentially fraudulent or dishonest activities


$55,000 - $60,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #320443

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.


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