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Accounts Payable Administrator (Closed)

About the Opportunity

• Contracts, change orders, and purchaser orders
• Creating and entering construction contracts and change orders within the Yardi system
• Creating purchase orders in Word and Excel and entering them into the Yardi system (for the development team)
• Accounts Payable processing: Weekly input of vendor invoices into the Yardi system, ensuring the invoices are entered into the correct legal entity. Ensure invoices are correctly associated with the right contract, change order, or purchase order
• Review vendor invoices and verify accuracy of the invoice totals, taxes, and billing entities. Matching invoices to purchase orders, contracts, and receiving reports and specific back-up details
• Verify vendor account status and respond to inquiries from vendors, ensuring accounts are settled and outstanding balances correspond with supplier records
• At month end, follow up with vendors, development team, and construction team regarding monthly billing. Ensure that all bills are received with correct supporting documentation
• Cheque processing
• Work with staff to ensure all invoices entered have been committed for payment on a timely basis. Process cheques weekly after invoices have been committed
• Ensure that all cheques have appropriate signatures
• Determine which cheques are to be mailed, couriered and picked up by vendors in consultation with accountants
• Ensure all bills are paid on time and due dates are tracked appropriately
• Update vendor master list
• Review Accounts Payable aged listings each month and follow-up with accountants for any Accounts Payable over 30 days

About You

• Strong accounting knowledge
• Detailed oriented and organized
• Process driven individual who works with a sense of urgency
• Multitasker and problem solver
• Excellent communication skills
• 5-10 years of Accounts Payable experience (preferably in property accounting with multiple legal entity structures)

Salary

$55,000 - $60,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #29677.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.