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Accounts Payable Administrator (Closed)

About the Opportunity

• Process all vendor invoices by doing 3-way and 2-way match processes on a timely basis; compare invoices to purchase order for accuracy of price and term. Review goods receipt and work order for confirmation of receipt of goods and or service
• Work with Plant operations and Distribution and resolve invoicing issues and duplicate purchase order issues
• Review invoices for accuracy and completeness and establish correctness of General Ledger Account and cost Centre

• Negotiate with vendors for cash discounts when there is a delay in payments
• Enter invoices in SAP
• Validate Banking information received from the vendor in order to set them for EFT Payment
• Under general direction, keep control of company’s liabilities with suppliers, prompt payment programs according to company policies and enforce trade agreements
• Review and provide weekly cash flow for planning of payment run and funds availability
• Ensure all indirect taxes (HST/GST/QST) are recorded based on CRA regulations and compliance with rules based on each Province
• Provide spending data as and when requested by other departments
• Review and process all Finished goods invoices from Asian Vendors
• Assist with Audits from Canada Revenue Agency and Canada Customs
• Assist with Tax recovery Audit
• Coordinate with IT department to resolve system issues
• Review invoices from Customs brokers and co-ordinate with Dart Imports regarding customs duty
• Review statement for unclaimed credits and obtain credit memo from the vendors
• Reconcile Vendor statement on a regular basis and identify improper charges and validate transactions
• Assist in streamlining accounts payable process/policies
• Back up for other accounting functions when needed
• Verify outgoing Payments (cheques, EFT’s and Online payments) for accuracy
• Goods Receipts/Invoice Receipts review and resolve issues
• Scan and index invoices into an electronic storage system (knowledge lake). Maintain files and records for the purpose of ensuring the availability of documentation and compliance with established policies
• Validate master data for vendor payment terms, methods of payment, addresses and banking information. Work with them to troubleshoot vendor setup issues
• Support General Accounting with Accruals for Month end and Year end
• Respond to inquiries from Vendors, Customers and internal departments in a timely manner
• Identify and resolve straight-forward issues independently. Escalate more complex issues for timely resolution
• Investigate and resolve any discrepancies between vendor invoices, purchase order, service report and goods receipt
• Become proficient in Accounts Payable systems to answer questions from vendors and internal customers
• Perform all duties within parameters set for accuracy, efficiency and reliability
• Adhere to Accounts Payable policies and Company Policies at all times
• Provide ad hoc reporting and documentation as required
• Assist with special assignments as requested

About You

• Completion of Accounting Diploma/certification
• 5+ years Accounts Payable experience
• Excellent computer and data entry skills (MS Office: Excel, Word, Outlook)
• SAP experience preferred
• Experience working in multi-currency environment
• Some experience working in a large organization collaborating with different departments
• Well organized and detail oriented
• Good communication skills
• Able to prioritize responsibilities and able to multitask
• Ability to work with tight deadlines and under minimal supervision

Salary

$40,000 - $50,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #29231.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.