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Accounting/Leasing Administrator (Closed)

Job Highlights
Hamilton
Direct Hire
$65,000

About the Opportunity 

  • Provide day-to-day direct administrative support to the Leasing Manager and the Property Manager, with indirect support to the Controller (on an “as needed” basis) 
  • Provide monthly receivable report to Senior Vice President and direct reports 
  • Process receivables including collection and accurate, timely deposits 
  • Verification of notice of electronic transfers and posting of same 
  • Completing applications provided by tenants to set up electronic transfer payments 
  • Verify and produce invoices based on information provided by various departments 
  • Calculate all percent rent, process invoices when applicable and reconcile at year-end 
  • Calculate annual CPI escalations as specified in the lease 
  • Identify and prepare necessary receivable adjustments monthly and post to appropriate general ledger accounts 
  • Analysis of monthly receivable trial balance to identify arrears and, after initial collection efforts, liaison with Property Manager, for resolution 
  • Written and telephone communication with, tenants as necessary. 
  • Periodic office meetings with tenants to address their problems and concerns 
  • Verify, calculate and produce refund payments to tenants as necessary 
  • Respond to auditors questions and provide documents as requested 
  • Preparation of all commercial and retail leases and all other ancillary documentation, including any general correspondence for the portfolio, with minimal direction. 
  • Preparation of tenant files and tenant rent summaries. 
  • Update vacancy listings, as required, and assemble and distribute broker marketing packages, including space plans of vacant spaces, as well as fielding broker/tenant enquiries. 
  • Assemble and update various related reports. 
  • Complete municipal rental roll data requests and vacancy credit for property tax purposes (MPAC) 
  • Back up for reception duties 
  • Other duties as assigned 

About You 

  • Minimum 2-5 years’ experience of Accounting, Leasing and Property Management in a retail and commercial setting, including experience in project managements and interpreting commercial and retail leases and ancillary documentation 
  • A proven ability to build relationships externally and at all levels of an organization, including interaction with tenants, brokers, contractors and auditors  
  • Working Knowledge of Yardi 
  • Proficient in Microsoft Word and Excel.  Some IT, office administration and accounting knowledge is beneficial 
  • Well demonstrated in written, verbal report writing, presentations, and meeting facilitation.  Excellent attention to detail and accuracy 

Salary 

$60,000/year  

How to Apply 

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #315409. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.