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Duties:
- Sort daily incoming for distribution to respective departments including the printing of electronic invoices received from vendors.
- Match and raise accounts payable invoices against PO and warehouse receipt report and raise questions for any differences or unmatched items.
- Match, code (with GL Codes) and enter accounts payable invoices tha.t are overhead/manual invocies and rasie questions for any differences or unmatch items.
- Folow-up on all unmatched or differences on a SLA of 2 business days.
- Ensure that all supplier invoices are entered accurately and timely in the system with zero to minimal corrections required.
- Answer all questions for internal customers, including but not exclusive to, buyers, receiving departments, managements, finance staff, etc.
- Maintain exceptionally organized process flow of the entire Accounts Payable function across three ledgers in two currencies (CDN and USD) across three locations (2 in Canada and 1 in the US).
- Review and provide weekly Accounts Payable reports to both the Financial Controller and the Director of Finance
- Prepare daily, weekly, bi-weekly and adhoc payment runs for EFT transfers and cheques
- Record payment batches within the system, including depsoit/Proforma payments
- Manage and maintain (Accounts Payable) filing both for active/open files and also completed/closed filing on a timely basis.
- Answer all telephone and email queries relating to Accounts Payable and resolve vendor statements discrepancies on an on-going basis.
- Match, code and process monthly credit card statements
- Assist in timely month-end closing procedures
- Provide administrative support and other ad-hoc duties as requested by the Financial Controller and the Director of Finance
Technical Requirements (any software or special requests):
- 5+ years of Accounts Payable experience, specifically in industry with inventory (i.e.i.e. Manufacturing or Warehouse/Distribution organizations)
- Exceptionally accurate and fast in data entry
- High level of attention to detail
- Ability to multi-task and work within a cross-functional team
- High-level understanding and hands-on experience with the Accounts Payable module of an ERP system
- A high degree of comfort in working in a fully computerized environment including a solid knowledge of Microsoft Office (Excel, Outlook, Word)
- Associate diploma/courses in either Business Administration or similar
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