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Accounting and Receivables Administrator

Job Highlights
Direct Hire

About the Company

We are a privately held owner operated professional services company in the North York area. Currently we are seeking an outgoing Accounting and Receivables Administrator with excellent customer communication and attention to detail skills who can grow with our fast-paced organization. The Accounts Receivable Coordinator will be responsible for accurate and efficient invoicing and payment collections for over 150 customers monthly as well as basic accounting tasks such as bank reconciliations, credit card statement coding and payroll journal entries. The successful candidate will play a key role in managing cash flow and in building on a great employment culture

  • Customer Focus
  • Strong sense of ownership and attention to detail
  • Diligence and self-confidence
  • Quality Orientation
  • Communication and Team Work
  • Problem Solving
  • Energy & Stress
  • Accountability and Dependability
  • Flexibility
  • Ethics and Integrity

About the Opportunity

  • Prepare and issue invoices for normal monthly and ad-hoc billings to over 150 customers
  • Check calculations for ad hoc invoices to eliminate errors and avoid customer dispute
  • Regularly contact customers by phone and email to secure timely payment while maintaining good customer relations and a positive company image
  • Record information about status of collections efforts with customers
  • Issue account statements and back up documentation to customers as required
  • Utilize accounting systems to generate receivables reports for follow up via calls and emails
  • Provide customer service, coordinate receipt of payments and resolve occasional disputes and adjustments
  • Compute and invoice overdue interest charges and code correctly in accounting software
  • Actively work to reduce DSO in accordance with management expectations
  • Ensure proper recording of transactions such as payroll, cheques, EFTs, invoices, etc. to prepare bank reconciliations
  • Code credit card statements to prepare journal entries
  • Handle a range of basic accounting tasks to post and balance financial data to support month end close
  • Manage uniforms inventory and collect on employee uniform co-pays
  • Assist in preparing annual budget and cash flow data
  • Perform other duties as required in the course of normal business operations

About You

  • Experience in professional services industry preferred
  • Minimum 2 years relevant work experience in commercial collections and accounting required
  • Excellent verbal and written communication skills with individuals at customers and at all levels of the organization
  • Sound knowledge of MS Office, possessing effective working skills of MS Excel and e-mail
  • Previous experience with QuickBooks preferred; able to adapt to and learn new software
  • Able to work efficiently as a part of a team as well as independently
  • High level of logical reasoning to identify underlying facts to resolve receivables issues
  • Able to work well under pressure and meet set deadlines
  • Good organizational, time management and prioritizing skills
  • Ability to interpret and implement company policies and procedures
  • Attention to detail in all areas of work
  • High level of personal integrity and interpersonal skills
  • Self-starter and strong work ethic
  • Confident, consistent, decisive personality



How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #333982

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.


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Accounting and Receivables Administrator

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